The Registrar’s Office functions as the official record keeper and FERPA enforcer on campus. We are committed to helping students achieve the goal of completion of a degree.
As official record keepers, our job is solely to record what is provided to us by other sources (grades from faculty, courses from registration, program of study as requested by the student). Final responsibility for planning a course of study and fulfilling all requirements rests with the student. The Catalog is the authoritative source of information on requirements and regulations. All courses for which a student may claim credit must be recorded on the student schedule each semester. Therefore, it is imperative that students check their schedule regularly to make sure they are registered in the proper classes. Advisors and staff in the registrar’s office can assist students in understanding requirements and planning a course of study.
The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records. All FERPA rights transfer to the student once the student enters a post-secondary institution regardless of age. The Registrar’s Office helps to control access to student records in accordance with FERPA regulations. FERPA covers everything in a student’s educational record that is not listed as Directory Information by the school. If a student wishes to allow access of all or parts of their record to other individuals (including parents), the student must fill out and submit a FERPA Release Form. Allowing access to the record does not require the Registrar’s Office, Financial Aid Office, or any other school official to automatically disclose information to the party listed on the release. Release of student information requires verification of the identity of the individual and the validity of the request against the FERPA release. This may be accomplished over the phone, in person, or through a Request of Information.
The best access point for a student to their academic record is through the Student Portal. Students, not members of the college, control access to the Student Portal. Portal access is provided through one set of log in credentials. It is at the student’s discretion to provide these credentials to another party. If a student has given log in credentials to someone and they later wish to revoke that access, the student may request a password reset through the Registrar’s Office.
Central Christian College of Kansas processes all education verifications through National Student Clearinghouse. Please make sure you include all previous names when making your request.
Academic records can be disclosed with a copy of a signed release form. Please make all requests in person with proper identification if at all possible. Alternative options must be discussed with the Registrar staff.